Tuesday, September 19
How do I add articles?
NOTE - This feature is only available to members who have been given page creator permission by their website administrator.
Once you have been given this permission, login and click on the Admin link you will see in your website’s main navigation bar, the click on the Manage Content buton you can see in the image below.
Your website’s easy-to-use Content Management System allows you to add content and articles to your website. There are 4 key areas within the Content Management System (See image the icons above marked by the red circle).
Add Article: Enables Admins with page creator permissions to create and upload content into the website utilising an industry standard ‘What-You-See-Is-What-You-Get’ editor, requiring no technical knowledge to use the system.
Article list: On this screen, Admins with page creator permissions can view and search all content that has already been uploaded into the website. Admins can use search filters to refine their search and find the content they are looking for.
File Manager: Enables Admins with page creator permissions to upload, search and view all image, pdf and document assets uploaded into the system.
On this screen, Admins with Page Creator permissions can upload, view and search all images, pdf and other documents that have already been uploaded into the website. Admins can use search filters to refine their search and find the content they are looking for.
Categories: Enables Admins with page creator permissions to create content categories (e.g. news) and sub categories and select whether to display that category in “blog” or standard publishing style.
How do I add categories of content?
Before you start adding articles to your website, spend some time planning what content you want to add and how those articles might be organised into categories.
Here are some example content categories that many clubs use:
You will also have some content that doesn’t need to be placed into a category – for example standalone articles such as “About us” & “Contact”.
Once you have decided which categories of content you want to include in your website, click on the Categories icon (See image below).
You will now see this screen:
We have already set up a News category for you. If you want to remove this, simply click on the X icon. Alternatively, you click on the pen icon to edit the category or the + icon if you would like to add a sub category of content. For example, you would do this if you had more than one category of news, e.g. club news and member news.
To add a new category of content, fill in the “label” field (see image above) and decide whether you want your content displayed in a “blog” style (in which case tick the blog teaser box) or else displayed in standard article style (no further action required –leave blog teaser box unchecked). Click SAVE ITEM
Click on the Add Article icon (See image below).
Page title: Type or copy and paste your Article heading into the page title field (see image below).
Now add your main content (tip: the most efficient way to do this is to prepare your content prior to uploading into the system in a Word document for example).
Text: You can copy and paste text from word or notepad straight into the content field and begin formatting it. In terms of a style guide, you can see our recommendation by clicking here: http://support.cyclingclubsoftware.com/article-style-guide
The most widely used Content Editor Functions are marked in the image above:
2. Positioning text left, centre or right
3. Formats – changing the size and style of content, for example headings
4. Creating number of bullet point lists
5. Adding URL links to text and images
6. Adding images and videos
7. Undoing your last action, useful if you make a mistake
Tip: We would recommend that you periodically click on the “Save as Draft” button at the bottom of your screen to SAVE your work. All saved articles can be found in your website’s Article List.
Images: The full width image size is 820 pixels. We recommend full width images are created with a depth of between 300 and 450 pixels. You can also add captions to images. Alternatively, you can also upload smaller (e.g. half width) images.
Tip: It’s advisable to have already prepared your images to the exact size you want them to appear BEFORE you upload them into the system. In terms of file size, your images should not EXCEED a file size of 400 kilobytes (kb). If you upload raw images that are for example 2MB in file size, this will negatively impact on the speed with which your article loads.
Once you have finished uploading and formatting your content scroll down the page to configure where you want your new article to appear on your website (See image below).
Categories: Select the category/sub category of content you would like the article to appear in, e.g. news. If the new article is a standalone article not relating to any of your content categories, for example the “Contact us” page, leave the article “not categorized”.
Add relevant tags (optional): These are “keywords” that help users to find related content. You should aim to add between 3 and 5 tags per article. Separate each tag by a comma (,).
Change the publication date: ONLY if you want this article to be published on a future date. IGNORE date expiry date unless you have a time sensitive article with an end date.
Manually edit the articles META title and description (optional): Meta Data helps ensure your website’s articles get a good ranking in search engines. Our system automatically creates default Meta Data. If you are a search engine optimization expert, you can manually edit and fine-tune each article’s Meta data (tip: You can largely ignore this function; most clubs do not use it and still receive good search rankings!)
Add in summary text: You need to do this for the content to show on the home / channel index pages. The length of text should broadly be the same length for each article to look consistent.
Upload a summary image: Generally you can re-use the main image you’ve already uploaded into the article and the system will resize the image. Alternatively, you can create a specific summary image – our recommendation would be 400 pixels (W) x 260 pixels (H).
Members only: If you have an article that you only want logged in members to be able to see, tick the member’s only box.
Display options: Generally, you can ignore this and keep the default configuration we have set for your system. The only option you may want to consider is un-ticking the “Comments” box on articles where you would rather NOT give members the opportunity to add comments.
It’s time to publish your article. You have 4 options available to you (see the above image).
Publish - The article is LIVE and you can now view the article from the Article list View (All Pages).
Preview – The article is LIVE and you can view it but it won’t appear on your homepage or category pages i.e. other users won’t be able to see it. Once you’re happy with the article, edit the page and select PUBLISH.
Save as draft – If you get interrupted or don’t have time to finish editing an article select this option. The article is NOT live but you can still view it from the Article list View (All Pages). Once you’re ready, go back to your Article List and edit the page, then select PREVIEW/PUBLISH.
Cancel – CAUTION! This deletes the page you were editing.